Notes Help

Concepts
About Notes
Synchronizing Notes
Entering Information in Notes
About Converting Writing to Text

How to
View Notes
Create and Change Notes
Customize Notes
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About Notes

Notes helps you quickly capture your ideas, notes, and thoughts. You can create a note using written and typed text, drawings, and recordings. You can also share your notes with others through e-mail, infrared, and synchronization with your PC.

To create documents with advanced formatting or templates, such as bulleted lists and tabs, use word processing software developed for your device, such as Pocket Word.

Synchronizing Notes

Notes can be synchronized between your PC and device either through notes synchronization or file synchronization. Notes synchronization synchronizes the notes on your device with Outlook Notes on your PC. File synchronization synchronizes all notes on your device with the device name My Documents folder on your PC.

To synchronize your notes through notes synchronization, first select the Notes information type for synchronization in ActiveSync. The next time you synchronize, all notes in My Documents and its subfolder on your device will appear in Outlook Notes on your PC. Notes that contain only text will appear as regular notes in Outlook on your PC, while notes containing written text or drawings will appear in the device format. In addition, all notes in the Notes group in Outlook on the PC will appear in Notes on the device.

To synchronize your notes as files, in ActiveSync, select the Files information type for synchronization and clear the Notes information type. When you select Files, the device name My Documents folder is created on your PC's desktop. All .pwi files placed in the My Documents folder on your device and all .doc files placed in the device name My Documents folder on your PC will be synchronized. Password-protected files cannot be synchronized.

ActiveSync converts documents during synchronization. For more information on synchronization or file conversion, see ActiveSync Help on the PC.

	When you delete or change an item on either your PC or device, the item is changed or deleted in the other location the next time you synchronize.
	If you synchronize your notes using file synchronization and then later decide to use notes synchronization, all of your notes will be synchronized with Outlook on your PC and will no longer be stored in the device name My Documents folder.

Entering Information in Notes

There are several ways to enter information into a note.

• Typing. Using the input panel, enter typed text into the device. You can do this by tapping keys on the soft keyboard or by using handwriting recognition software.
• Writing. Using the stylus, write directly on the screen.
• Drawing. Using the stylus, draw directly on the screen.
• Recording. Create a stand-alone recording or embed a recording into a note.

See Also
Create and Change Notes

About Converting Writing to Text

You can convert words you write in print or cursive to text by tapping Tools > Recognize. If a word is not recognized, it is left in its written form.

If the conversion is incorrect, you can choose different words from a list of alternates or return to the original writing.

Tips for getting good recognition:

• Write on the lines and draw descenders below the line. Write the cross of the "t" and apostrophes below the top line so that they are not confused with the word above. Write periods and commas above the baseline.
• For better recognition, try increasing the zoom level to 300% by using the Tools menu. Recognition will not work well below a 150% zoom level.
• Write the letters of a word closely and leave big gaps between words so that the device can easily tell where words begin and end.
• Hyphenated words, foreign words that use special characters such as accents, and some punctuation cannot be converted.

See Also
Convert written words to text

View Notes

The note list displays a list of your notes and recordings. If you have a long list, tap the sort list (labeled Name by default), and select the option you want to sort on. To open a note or play a recording, tap it. To see a list of available actions for a note or recording, tap and hold the note or recording.

See Also
Create and Change Notes

Create or change a note

To create a note, tap New.

• To enter typed text, tap   and enter your text. To select text, drag across it.
• To write, tap   and use the stylus like a pen. To select writing, tap and hold next to the writing you want to select, and when you see the insertion point appear, drag across the writing.
• To draw, tap   and use the stylus like a pen to draw a picture that crosses at least three ruled lines. A selection box labeled Drawing appears around your picture. To select a drawing, tap and hold the drawing briefly. When you lift the stylus, the drawing is selected.
• To add a recording, see Create a recording.

When finished, tap OK to return to the note list.

You can insert the date in a note. First, deselect   and make sure that no drawings are selected. Next, tap and hold anywhere on the note and then tap Insert Date.

See Also
Delete a note
Rename or move an item
View Notes

Create a recording

You can create a stand-alone recording, or you can add a recording to an existing note. To add a recording to a note, open the note before recording.

1. If you do not see the Record/Playback toolbar, tap .
2. Hold your mobile device's microphone near your mouth or other source of sound.
3. Tap   and make your recording.
4. Tap   when finished. If you are recording in an open note, an icon will appear in the note. If you are creating a stand-alone recording, it will appear in the note list.
5. To play a recording, tap the recording icon in the open note or tap the recording in the note list.

To quickly create a recording, hold down the Record hardware button. When you hear the beep, begin your recording. Release the button when you are finished. The new recording is stored in the open note or as a stand-alone recording if no note is open.

See Also
Create or change a note

Create a template

1. Create a note as you normally would.
2. In the note list, tap and hold the note.
3. On the pop-up menu, tap Rename/Move.
4. In Folder, select Templates. The template is stored in the Templates folder under the All Folders list.

See Also
Create or change a note

Create a note by using a template

1. Tap the folder list (labeled All Folders by default) and then Templates.
2. Tap the template you want to use and make your changes.
3. With the note still open, tap Tools > Rename/Move and select a folder (other than Template) to move the note to. If you select Template, your changes will overwrite the original template.

See Also
Create or change a note

Convert written words to text

1. Tap to move the cursor to the writing you want to convert. Drag across the writing.
2. Tap and hold the selected text and tap Recognize, or tap Tools > Recognize. The selected writing is converted to text.
3. If the conversion is inaccurate, tap and hold the inaccurate word, and tap Alternates on the pop-up menu. Tap the word you want in the alternates list. If you don't find a suitable alternative, backspace and retype the word.

To quickly convert all writing in a note to text, make sure that nothing is selected, and then tap Tools > Recognize.

See Also
About Converting Writing to Text
Create or change a note

Rename or move an item

1. In the note or document list, tap and hold the item you want to rename or move. To select multiple notes or recordings, tap and drag. Then, tap and hold the selected items.
2. On the pop-up menu, tap Rename/Move.

	To create a new folder, in the note or document list, tap the folder list (labeled All Folders by default), and then tap Add/Delete.
	If you want to store the item on a storage card, insert the card into your device and select Storage Card from the Location list. A   is displayed next to the file's name to indicate the file is saved on a storage card.

See Also
Delete a note

Find a note

There are two ways to find a note:

• In the note list, tap the folder list (labeled All Folders by default) and select the folder you want displayed. To show all folders again, select All Folders.
• Tap   > Find, enter the note or recording name, select Notes for the type, and then tap Go.

In Find, you can tap the Find arrow to choose from a list of items you have already looked for.

See Also
View Notes

Delete a note

1. In the note list, tap and hold the note or recording. To select multiple notes or recordings, tap and drag. Then, tap and hold the selected items.
2. On the pop-up menu, tap Delete. The next time you synchronize, the note or recording will be deleted from the PC also.

See Also
Display a subset of notes
Synchronizing Notes

Copy a note

1. In the note list, tap and hold the note or recording.
2. On the pop-up menu, tap Create Copy.

See Also
Create or change a note

Send a note via e-mail

1. If you haven't already set up Inbox to send and receive messages, do so now.
2. In the note list, tap and hold the note or recording. To select multiple notes or recordings, tap and drag. Then, tap and hold the selected items.
3. On the pop-up menu, tap Send via E-mail.
   A new message is created with the item attached.

See Also
Find a note
Transfer a note via infrared

Transfer a note via infrared

Align the infrared (IR) ports according to the instructions in your owner's manual so that they are unobstructed and within a close range.

• To send a note, in the note list, tap and hold the note or recording. On the pop-up menu, tap Send via Infrared. To select multiple notes or recordings, tap and drag. Then, tap and hold the selected items.
• To receive a note or recording, in the note list, tap Tools > Receive via Infrared.

You can also receive IR transfers by tapping   > Programs > Infrared Receive.

See Also
Find a note
Infrared Transfers
Send a note via e-mail

Display a subset of notes

You can quickly find a note or recording by filtering the list.

1. In the note list, tap the folder list (labeled All Folders by default).
2. Select the folder you want displayed.

To show all items again, select All Folders.

See Also
Add, delete, or rename a folder
Rename or move an item

Add, delete, or rename a folder

In the note list, tap the folder list (labeled All Folders by default), and then tap Add/Delete.

• To add a folder, tap New.
• To delete a folder, tap the folder and then Delete.
• To rename a folder, tap the folder and then Rename.

See Also
Rename or move an item

Change options

In the note list, tap Tools > Options.

• From the Default template list, you can select a predesigned template to use with all new notes.
• If you store most of your notes and recordings on a storage card, in Save to, tap Storage card to have new items automatically stored on your storage card.

See Also
Change recording formats
Create or change a note

Change recording formats

In the note list, tap Tools > Options > Global Input Options link (at the bottom of the page).

• Mobile Voice is a 2.4 KB audio codec (compressor decompressor). It is the recommended format because it provides good voice recording and takes far less storage space than PCM.
• Pulse Code Modulation (PCM) provides slightly better sound quality. However, PCM recordings may take up to 50 times more storage space than Mobile Voice recordings. PCM cannot be used to create recordings that are embedded in notes.

See Also
Change options

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